Privacy Policy

Last updated: April 7, 2026

This Privacy Policy explains how Sohos Mountain Games (“we”, “us”, “our”) collects, uses, shares, and protects personal data when you use https://sohosmountaingames.gr. It also explains your rights under the General Data Protection Regulation (GDPR).

1. Data Controller

Data Controller: Athlitikos Politistikos Syllogos “Sokos Ermis”
Address: Venizelou 6, TK 57002, Sohos, Thessaloniki, Greece
Website: https://sohosmountaingames.gr
Email: info@sohosmountaingames.gr
Phone: +30 6974148431

2. Personal Data We Collect

• Identity and contact data, such as name, email address, and phone number.
• Registration data you submit for participation in races or event-related services.
• Communication data when you contact us by email or form.
• Technical and usage data, such as IP address, browser/device type, pages visited, and interaction data.
• Cookie and consent-preference data, as described in our Cookie Policy (EU).

3. How We Collect Data

• Directly from you when you fill forms, register, or contact us.
• Automatically through cookies and similar technologies.
• From trusted service providers that support website functionality, analytics, embedded content, and communication.

4. Purposes and Legal Bases (GDPR)

We process personal data only where a legal basis applies, including:

• Contract: to manage registrations, event participation, and related support.
• Consent: for non-essential cookies, analytics, and similar optional tracking.
• Legitimate interests: to secure and improve our website, prevent misuse, and maintain service quality.
• Legal obligation: to comply with applicable accounting, tax, or regulatory requirements.

5. Cookies and Similar Technologies

We use functional, statistics, and marketing/tracking cookies, plus embedded third-party content. For full details, categories, and consent management, please see our Cookie Policy (EU).

6. Sharing of Personal Data

We may share personal data with service providers only as needed to operate the website and event services, such as:

• Website and infrastructure tools (for example WordPress, Elementor, LiteSpeed).
• Analytics and performance tools (for example Mixpanel).
• Embedded content/services (for example Google Fonts, Google Maps, YouTube, Facebook).

Where required, we have contracts in place with processors to protect your data and process it only on our instructions.

7. International Transfers

Some providers may process data outside the EEA (including the United States). When this happens, we rely on appropriate safeguards under GDPR, such as Standard Contractual Clauses (SCCs) and supplementary protections where needed.

8. Data Retention

We retain personal data only for as long as necessary for the purposes listed above, including legal, accounting, and reporting obligations. Retention periods vary depending on the data type and legal requirements.

9. Your Rights Under GDPR

You may have the right to:

• Access your personal data.
• Correct inaccurate data.
• Request deletion of your data.
• Restrict processing.
• Object to processing based on legitimate interests.
• Data portability.
• Withdraw consent at any time (where processing is based on consent).
• Lodge a complaint with a supervisory authority.

To exercise your rights, contact us at info@sohosmountaingames.gr. In Greece, you can also contact the Hellenic Data Protection Authority: https://www.dpa.gr/.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

11. Children

Our website and services are not intended to unlawfully collect personal data from children without required parental/guardian involvement where applicable.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for their privacy practices. Please review their privacy notices separately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any update will be published on this page with a revised “Last updated” date.

14. Contact

For any privacy question or request, contact:
info@sohosmountaingames.gr